If you need to cancel, you must notify us no later than 72 hours prior to check in so your local will not be charged for an unused room. Please contact Kari Brocato ([email protected]) as soon as you know you will not be attending.
You must complete and submit theTravel Formto finalize your registration.
Please use the arrival and departure times to help inform your plans.
Email ([email protected])or fax (202-393-7483) your completed travel form to Kari Brocato.
When completing your travel form, your name should be the same as it appears on your driver’s license or other legal documents.
Air: Your ticket will be electronic. An itinerary and passenger receipt will be sent to the registrant via e-mail. The itinerary should be reviewed upon receipt; if it is not correct, please contact the AFT immediately.
Train: Amtrak train tickets will be sent via e-mail. The train stops at the BWI Rail Station.
Ground Transportation: At DCA, you can locate a cab/Uber/Lyft to get to the hotel.
Driving: Participants who live close by are encouraged to drive. (Please note on your travel form.) If your trip requires a night’s lodging, the AFT cannot pay the cost of the hotel. If the mileage costs (.56 cents per mile) exceed the cost of the lowest airfare available, the AFT can only reimburse you up to the amount of the airfare.
Housing Information
Room Arrangements
A hotel room will be reserved for you at Hilton Washington DC Capitol Hill, 525 New Jersey Avenue, NW, Washington DC according to your class dates.
Participants will have a single room unless a shared room is requested.
Americans with Disabilities Act
The AFT will make every effort to ensure that accommodations at the Hilton Washington DC Capitol Hill are in compliance with the Americans with Disabilities Act. If a Winter Educator Academy participant anticipates a special need ensuing from a disability, the participant should contact Karen Zook at 202-879-4476 or [email protected] by January 7. AFT will attempt to accommodate any special needs to ensure that attendees may fully participate in Winter Educator Academy activities.
Expense Reimbursement Information
Please become familiar with the expense reimbursement guidelines prior to attending.
